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Applicant Tracking

The WNY School Application System
"Schools work together in the best interests of children."

The WNYSchool Application System is a consortium of schools brought together to offer an on-line application process to prospective teachers and administrators. Applicants complete a thorough application which is stored in a shared database. Documents such as resumes, transcripts, and letters of recommendation can be attached to the application.

When the application is complete, the applicant receives confirmation via email. Districts post positions on the site and applicants can attach their documents to any posting or leave it in the general database. Individual districts can only see applications where the applicant has explicitly checked that district. Each of the districts in the consortium use query tools to access their data and find the best match for positions.

Currently the school districts involved are listed below (the list is continuously growing). To learn more about any of these school districts, click on the desired school name to access its website.

Did You Know?

An Application will stay active for 180 days before it changes to an in-active status (not visible to districts). Please make sure to review your application on a periodic basis to keep it updated.

If your application does change to inactive, you will receive an email and be prompted to re-activate your application during your next session in the system.

Helpful Hint of the Month

Have you created a Certified or Classified application, but meant to do the other? As an applicant, you can switch application types or create a blended application. To do this, login to your application, go to the General Information page, and select Change Type under the Applicant Type section. When the new page opens, an applicant can change the Applicant Type or select both Certified and Classified. Also, don't forget to click "Save and Next" at the bottom of the page to confirm your selection.

Frequently Asked Questions

Q. How do I create an Applicant Tracking account?

A. Begin by selecting Applicant Login located on the top of the Applicant Tracking page. Next, select Create New account, which is located in the middle of the page. The Add Appplicant page will then be displayed. When completing, make sure to select the correct Applicant Type. If you wish to create both a Certified and Classified application, please see the following FAQ. After completing the Add Applicant page, click Save and Next, and then proceed filling out the application.

Q. How do I create both a Certified (Teaching/Administrative) and Classified (Civil Service) Application?

A. An applicant can have both a Certified and Classified application. This can be accomplished by a user after initially selecting either Certified or Classified on the Add Applicant page (when first setting up your account).

To change the Applicant Type, the user must click on their Application tab and use the the pull down menu (right-side of the page) to select the General Information page.

On the General Information page, the user needs to click Change Type under the Applicant Type section. A display box for Certified and Classified will appear. The user may check one or both of these boxes along with the Save and Next button to confirm the change.

Q. Can I attach documents to my online application?

A. Resume, cover letter, unofficial transcripts, letters of recommendation, copies of certification, and other documents can be scanned and placed on the Attachments page of your online application. For best results, scan documents at 70-75 DPI, choose an appropriate format (PDF, TIF, TIFF, DOC, JPG), and make sure that the documents do not exceed 1 MB. Please note, read all postings carefully as school districts may require specific documents be attached to your online application.

Q. How can I make sure that all school districts in the system can see my application?

A. The District page of your online application lets you decide what school districts can see your application. Make sure to check the box next to the school districts and click Save and Next. School districts can view your application when you apply for a job or through anonymous searches. It's best to continously update your online application.

Q. When will my application expire?

A. Your online application will expire after 180 days of inactivity. Those applications that expire can be reactivated by logging into the system and following the simple directions.

Q. Where do I find my Applicant ID number?

A. Your Applicant ID is located on the General Information page of your application. When you log in, click on the Application tab, then use the pull-down menu at the top of the screen to change your current page to General Information. Your Applicant ID is located towards the bottom of the General information page under Account Information.

Q. How do I attach my Confidential Placement Folder to the online application? How much does it cost?

A. Visit your college career center with your Applicant ID. Each participating college has been given software to attach your Confidential Placement folder to your online application. Your information is encrypted as scanned and loaded directly to your application. College costs for this service may vary; see your career center for more information.

Q. How will I know my Confidential Placement Folder has been attached to my application?

A. The General Information page of your application has a section at the top that states, Confidential Placement Folders received? There will be a Yes after the statement if the file has been attached. A blank/empty space after the statement means no information has been attached.

Q. How often should I attach my Confidential Placement Folder to my application?

A. Your Confidential Placement Folder only needs to be attached once. If new documents are added to it, you may wish to contact your college career center and have it resent.

Q. What colleges are currently participating in sending the Confidential Placement Folder?

Alfred University	Nazareth College
Buffalo State College	Niagara University
The College at Brockport	Roberts Wesleyan College
D'Youville College	St. John Fisher College
Daemen College	SUNY Cortland
Houghton College	SUNY Fredonia
Ithaca College	SUNY Geneseo
Keuka College	SUNY Oneonta
Lemoyne College	SUNY Oswego
Medaille College	Syracuse University School of Education
Mercyhurst College	Utica College

Q. What if my college is not on the list?

A. Please send an email to wnysas@e1b.org requesting that your college be included in the system. If a school district that does not participate requests your Confidential Placement Folder, have your college send a paper copy.

Q. Can I see my Confidential Placement Folder?

A. Applicants cannot see their Confidential Placement Folder. The General Information page of your application will inform you if your Confidential Placement Folder has been attached.

Please contact us for more information.

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Applicant Tracking School Districts

Addison Akron Alden	Cleveland Hill Dalton Nunda	Holland Ken-Ton Lackawanna City	Orchard Park Orleans Niagara BOCES
Alexander	Depew	Lake Shore	Pembroke
Alfred Almond	Dunkirk City		Perry Persistence Preparatory Academy Charter School
Aloma D Johnson Charter School Amherst Arkport	Eden Elba Enterprise Charter School Erie 1 BOCES	Lancaster Letchworth	Pine Valley Pioneer Reach Academy Charter School Royalton Hartland CSD Salamanca City Silver Creek South Buffalo Charter School Southwestern
Autism Services, Inc.	Erie 2 CC BOCES	Lewiston Porter
Baker Victory Services	Forestville	Lockport City	St. Joseph's Collegiate Institute
Bradford Brocton	Fredonia Frewsburg Frontier	Lyndonville	St. Mary's School for the Deaf Stanley G. Falk School Starpoint Sweet Home
Buffalo Academy of Science Charter School Buffalo Academy of the Sacred Heart	Gateway-Longview Genesee Valley BOCES	Maryvale	Tapestry Charter School The Summit Center
Buffalo Collegiate Charter School Buffalo Hearing and Speech Center Buffalo United Charter School Canisteo-Greenwood Cantalician Center Cassadaga Valley	Global Concepts Charter School Gowanda Grand Island Hamburg Hammondsport Health Science Charter School	Medina Mount Morris Newfane Niagara Charter School Niagara Falls	Tonawanda City Warsaw Wayland Cohocton Wellsville Westfield Academy & Central School
Cattaraugus-Little Valley	Henrietta G. Lewis Campus School (Wyndham Lawn)	Niagara Wheatfield North Collins	West Seneca
Charter School for Applied Technologies Charter School of Inquiry Cheektowaga Central Cheektowaga-Sloan Clarence		North Tonawanda Oakfield Alabama Oracle Charter School	West Valley Westminster Community Charter School Williamsville Wilson Wyoming

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