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News Contributor

This service provides a communications staff member to help gather, compose and post community information. As part of your team, this staff member may interview your administration, students, teachers, alumni, parents and community members to compose articles as directed during the school year. Photos and short videos may also be recorded by this person to accompany the article or account. The content being composed will belong to your district and may be used in your district-organized efforts such as press releases, websites, social media and newsletters.

Communication Services will provide a 0.2FTE Public Relations Associate to work within your district one consistent day a week as a news contributor, from 8 a.m. to 4 p.m., for the entire school year.*

Based on the district’s needs, our staff member will already have knowledge and experience in the following areas: writing for news, basic photography, basic video, proofreading, posting to School Wires websites, posting to social media accounts.

It is important to note that this is a contributing content role only, see Onsite Public Relations service for project coordination and management.

  • The BOCES FTE will bring with them the standard equipment required to conduct this traditional communications-focused role. Please see the "school district will provide" notes.
  • The BOCES FTE will bring with them the standard supplies required to conduct a traditional communications-focused role. Please see the "school district will provide" notes.
  • Telephone number, voicemail and e-mail accounts.
  • BOCES will fulfill all functions associated with employment such as benefits*, payroll, time sheets, evaluations, standard staff development, etc…

*Note: as a shared employee all districts will contribute to vacation, personal and sick time being accrued. 

School District will Provide

The district must provide an onsite contact to direct and approve all elements being composed.

It is important to note that this is a contributing content role only.
(The following will not be covered by this service: management, planning and/or coordination of communication projects such as full newsletters; strategies for media relations or social media; presentation development; website redesigns; orchestrating community meetings, surveys or various publications; etc... Oversight of such projects is responsibility of the district, or may be covered under E1B’s Onsite Public Relations service.)
The district must provide a workspace including a desk for this employee to sit at and connect to the internet.

The district must provide a high speed internet connection via a wall plug-in or wireless access.

The district must provide and pay for the training of software and hardware unique to their district.

While BOCES will provide an internet-based VoIP phone and voicemail, the district should identify a land line that the FTE may use in instances of technical difficulties.

Our service fee includes:
Standard costs of employment for the duration of time contracted, including: salary, benefits, FICA, unemployment and workers compensation insurance and the NYS retirement system.

Costs associated with standard computer hardware and software including a laptop, CD/DVD burner, flash drive, Microsoft Office, Adobe Photo Shop and PDF Writer.
E-mail account and server storage for the files created.

A digital camera with digital video capabilities for the FTE to use.

A VoIP Soft Phone and telephone number for the FTE to use.

Standard office supplies (such as pads of paper, pens, stapler, post its, editing flags, highlighters etc…)

Postage costs regarding district projects and/or employment up to $25.

Mileage costs for annual travel within the district, or for projects for the district up to $300.

Staff development at Erie 1 BOCES including professional association fees and training on the standard hardware and software noted above.

BOCES supervisory costs and office support associated with employment at Erie 1 BOCES (ex: out of office coverage, attendance requests, processing payments, monitoring processes/procedures, annual evaluations, etc…).

The fee may be prorated based on the timing of the contract. This will only be done on a quarterly basis. For example:
• Full school year (July 1, 2017 until June 30, 2018) - full service price as listed.
• 75% of the school year (Oct. 1, 2017 until June 30, 2017) - 75% of the price listed.
• Half of the school year (Jan. 1, 2017 until June 30, 2017) - 50% of the price listed.
• 25% of the school year (April 1, 2017 until June 30, 2017) - 25% of the price listed.
After Hours Coverage for Special Events- Our office hours, as contracted with our union, are 8 a.m. to 4 p.m. However, we understand that sometimes emergencies and important events occur. That's why each year, your school district is allowed three (3) hours of overtime. Should that amount be exceeded, two (2) instances of special event coverage directly before or after your FTE's normally assigned time may be considered. These hours must be added to your FTE's normally assigned break time within two weeks of the event occurring. The time should not to exceed 2 hours in total. All after hours requests must be arranged, preferably a month in advance, with your .2FTE. Should your .2 FTE not be available, despite the one month advanced notice, another representative from the communications office could attend in their place.

Three hours of overtime, per year, is also part of this agreement. Overtime must be a pre-approved agreement between the district and the E1B employee. If your regularly assigned employee is not available, please contact Communication Services for alternative options.

Switching A Day - Since we are a cooperative, we appreciate your understanding if you or another school district needs their shared FTE to switch a day. Any changes will be discussed in advance, preferably one month ahead of time, to ensure a request will not disrupt your service. Priority will be given to the long-standing deadlines.