Skip to main content
Policy Services
Picture of Women Holding BooksPolicy Services of Erie 1 BOCES works with over 375 school districts across New York State to develop and maintain Board-adopted Policy and Administrative (Regulation) Manuals. 

Our policy coordinators continually research changes in federal and state law and regulations, Commissioner's Regulations and State Education guidance and apply those changes to policies and regulations. We have developed a system of options to allow a district to participate at a level that best meets their needs.


For additional questions or to request information about our services, please contact Janell Hallgren, Manager of Policy Services, at 716-821-7084 or

School Districts Across the State
For Our Subscribing Districts

Monthly Policy Updates
 What is this?
Monthly Administrative Updates
 What is this?
Quarterly Policy Revisions
 What is this?
Quarterly Administrative Revisions  What is this?

These are password protected sites for districts that currently participate in our services.

Policy 101:  Back to Basics Workshop
The PowerPoint is available under the Monthly Policy Update tab for our subscribing districts.

Highlighting Changes in Policy
Certification and Qualifications NYSED is currently auditing certain districts' compliance with the Elementary and Secondary Education Act (ESEA) of 1965 as amended by the Every Student Succeeds Act (ESSA). In response to these...
Drug and Alcohol Testing for School Bus Drivers Chapter 207 amended the Vehicle and Traffic Law (VTL) regarding drug and alcohol testing for school bus drivers. The amendments to VTL Section 509-g(6) require all school districts, municipalities...
Sexual Harassment in the Workplace As part of the 2018-2019 Budget, New York State enacted Labor Law Section 201-g, which requires all employers in New York State, including school districts, to adopt a written policy addressing the...
Procurement: Uniform Grant Guidance for Federal Awards The Office of Management and Budget (OMB) streamlined guidance for Federal awards previously contained in eight OMB circulars into one consolidated set of guidance known as the Uniform Grant...
Education of Students in Foster Care In light of the newly enacted Education Law Section 3244, Education of Children in Foster Care, and the recent amendment to Education Law Section 3202, Public Schools Free to Resident Pupils;...
Allocation of Title I, Part A Funds in the District We created new sample policy 5551, Allocation of Title I, Part A Funds in the District, to provide a broad overview of the criteria pertaining to a district's allocation of Title I, Part A funds...
Diploma or Credential Options for Students with Disabilities In light of the repeal of Education Law Section 4402(9), referred to as Zachary's Law, we updated sample policy 7222, Diploma or Credential Options for Students with Disabilities. Education Law...
Participation in Graduation Ceremonies and Activities New York Education Law Section 3204 was recently amended to add Section 4-b, which requires districts to permit any student who has been awarded a Skills and Achievement Commencement Credential or a...
Meal Charging and Prohibition Against Meal Shaming The New York State 2018-2019 Executive Budget added Section 908 to the Education Law, which requires public, non-public, and charter schools participating in the National School Lunch Program and/or...
Education of Students in Temporary Housing The Every Student Success Act (ESSA) amended the McKinney-Vento Act and led to amendments to New York's Education Law and Commissioner's Regulations regarding education of students...
Wellness We recently reorganized sample Policy #5661, Wellness.  The reorganization is intended to make the policy easier to review and evaluate as part of the required triennial assessments and in the...
Tips and Tools for Districts

Information for District Clerks

In order to assist district clerks with frequently asked questions regarding the maintenance of policy manuals, Policy Services has developed two PowerPoints:  one on the numbering and dating of policies, and another on the deletion of policies.  We encourage you to consult these resources if you have any questions or concerns related to the issues they address.

Numbering and Dating Policies

Deleting Policies

Why Your District Should Not Adopt the First Draft of Its Policy Manual

Developing a new policy manual generally involves a three-draft process, with the third draft being the one actually adopted by a district’s Board. A district’s review of a first draft manual is a lengthy process that should not include Board action. When districts adopt directly from a first draft, we often see the following issues arise

  1. Policies are adopted with district changes that do not comply with applicable laws, regulation, and/or administrative guidance;
  2. Policies are adopted without a choice having been made between multiple options listed;
  3. Policies are adopted with blanks where specific information must be listed by the district;
  4. Policies are adopted without deletion of customization notes intended for review purposes only;
  5. Policies are out of date because they have not been revised for developments occurring after the district received the first draft; and
  6. Policies are adopted over a variety of dates leading to difficulty tracking adoption dates and the status of particular policies which, in turn, makes it harder to keep the manual up to date.

To avoid these and other issues, we recommend that districts focus their first (and second) draft review on having the district policy committee customize the sample policies to reflect district practice, choose among presented options, and fill in any blanks. Once a district returns its draft edits to their assigned policy coordinator, the coordinator will both review the edits for compliance (and suggest changes where needed) and update policies that have been affected by legal and administrative developments since the district received the previous draft.

The third draft is generally the final draft that the policy committee presents to the Board for adoption. Ideally, the Board adopts the manual in full, resulting in a uniform adoption date for all policies.

Please remember that the draft process, and your assigned policy coordinator, are in place to ensure your district’s policy manual is as current as possible when it is finalized and adopted by the Board.

Questions? Contact:

Photo of Janell Hallgren


Janell Hallgren, Manager
(716) 821-7084

Photo of Patricia "TC" Ferrito


Patricia "TC" Ferrito, Coordinator
(716) 821-7612

Photo of Cynthia Gross


Cynthia Gross, Esq., Coordinator
(716) 821-7553

Katie Peterson

Katherine Peterson, Esq., Coordinator
(716) 821-7428

Photo of Ashley Watkins Ashley Watkins, Esq., Coordinator
(716) 821-7183
Renee Siepierski Renee Siepierski, Coordinator
(716) 821-7363

Or visit our staff directory

izmir escort eco slim epimedyumlu macun graycell dr piton