Public Relations On-Site Additional Day Service

This service provides a public relations professional for an additional day a week to help build and implement a systematic, planned process of communication. For example, our credential professional will help a school district with various communication needs including website content and organization; intranet content management; social media content and organization; press releases and media relations; newsletters, brochures and related publications; presentations and mailings.

See our portfolio.








Provided by BOCES


· Communication Services will provide a shared 0.2FTE Sr. Graphics and Messaging Liaison to work within your district one consistent day a week, from 8 a.m. to 4 p.m., for the entire school year.

· Based on the districts needs, our professional will already have knowledge and experience in many or all of the following areas: print layouts, photography, Web site navigation and content management, video, project planning and coordination, message points, engaging various media outlets and writing projects.

· The BOCES FTE will bring with them the standard equipment required to conduct a traditional Communications-focused role. Please see the "district will provide" notes.

· The BOCES FTE will bring with them the standard supplies required to conduct a traditional communications-focused role. Please see the "district will provide" notes.

· Telephone number, voice mail and an e-mail accounts.

· BOCES will fulfill all functions associated with employment such as payroll, time sheets, evaluations, standard staff development, vacation/personal/sick time, etc…









Enrolled in service 653.000.10

District will Provide

· The district must provide a workspace including a desk for this employee to sit at and connect to the internet.

· The district must provide a high speed internet connection via a wall plug-in or wireless access.

· The district must provide an onsite contact to direct and approve the work the district needs completed.

· The district must provide and pay for the training of software and hardware unique to their district.

· While BOCES will provide an internet-based VoIP phone and voicemail, the district should identify a land line that the FTE may use in instances of technical difficulties.



Our service fee includes:

· Standard costs of employment for the duration of time contracted, including: salary, benefits, FICA, unemployment and workers compensation insurance and the NYS retirement system.

· Costs associated with standard computer hardware and software including a laptop, CD/DVD burner, flash drive, Microsoft Office, Adobe Photo Shop and PDF Writer.

· E-mail account and server storage for the files created.

· A digital camera and digital video camera for the FTE to use.

· A VoIP Soft Phone and telephone number for the FTE to use.

· Standard office supplies (such as pads of paper, pens, stapler, post its, editing flags, highlighters etc…)

· Staff development at Erie 1 BOCES including professional association fees and training on the standard hardware and software noted above.

· BOCES supervisory costs and office support associated with employment at Erie 1 BOCES (ex: out of office coverage, attendance requests, processing payments, monitoring processes/procedures, annual evaluations, etc…).

·The fee may be prorated based on the timing of the contract. This will only be done on a quarterly basis. For example:

  • Full school year (July 1, 2012 until June 30, 2013) - full service price as listed.
  • 75% of the school year (Oct. 1, 2012 until June 30, 2013) - 75% of the price listed.
  • Half of the school year (Jan. 1, 2013 until June 30, 2013) - 50% of the price listed.
  • 25% of the school year (April 1, 2013 until June 30, 2013) - 25% of the price listed.

After Hours Coverage for Special Events- Our office hours, as contracted with our union, are 8 a.m. to 4 p.m. However, we understand that sometimes emergencies and important events occur. That's why each year, your school district is allowed two (2) instances of special event coverage outside of your FTE's normally assigned day. These hours must be deducted from your FTE's normally assigned time within two weeks of the event occurring. The time should not to exceed 7.5 hours in total. Such requests must be arranged, preferably a month in advance, with your .2FTE. Should your .2 FTE not be available, despite the one month advanced notice, another representative from the communications office could attend in their place.

Switching A Day - Since we are a cooperative, we appreciate your understanding if you or another school district needs their shared FTE to switch a day. Any changes will be discussed in advance, preferably one month ahead of time, to ensure a request will not disrupt your service. Priority will be given to the long-standing project deadlines.



Cost

$17,225 each additional day

Status

Existing

Contacts


Candace Reimer

(716) 821-7193

creimer@e1b.org