Public Relations As-Needed

Districts may contract for public relations assistance to supplement and maximize the efforts of their own in-house communications specialist during special projects or at peak times during the school year. As-Needed Services can be developed for on-site assistance during a designated period of time, or on a per-project basis for the occasional needs that surface during the school year.

Note: Must be scheduled in advance. For printed pieces, six weeks notice from the mailing date is recommended.

Provided by BOCES

· Communication Services will provide a representative to work on your projects from Erie 1 BOCES' offices or at another site for a full day.

· Based on the districts needs, our professional will already have knowledge and experience in many or all of the following areas: print layouts, photography, Web site navigation and content management, video, project planning and coordination, message points, engaging various media outlets and writing projects.

· The BOCES employee will have the standard equipment required to conduct a traditional Communications-focused role. Please see the "district will provide" notes.

· The BOCES employee will have the standard supplies required to conduct a traditional communications-focused role. Please see the "district will provide" notes.

· Telephone number, voice mail and an e-mail account will be provided for the BOCES employee.

· BOCES will fulfill all functions associated with employment such as payroll, time sheets, evaluations, standard staff development, etc…




District will Provide

· The district must provide project direction and original text/details within a timely manner.

· The district must provide an onsite contact to direct and approve the work the district needs completed.

· Should Communications be required to work from the district for the full day - a desk, telephone access and a high speed internet connection must be provided by the district.

· Unique software and hardware? The district must provide and pay for the training of technology unique to their district.


Our service fee includes:

· Standard costs of employment for the duration of time contracted, including: salary, benefits, FICA, unemployment and workers compensation insurance and the NYS retirement system.

· Minimal costs associated with standard computer hardware and software including a laptop, CD/DVD burner, flash drive, Microsoft Office, Adobe Photo Shop and PDF Writer.

· E-mail account and server storage for the files created.

· A digital camera and digital video camera for the FTE to use.

· A VoIP Soft Phone and telephone number for the FTE to use.

· Standard office supplies (such as pads of paper, pens, stapler, post its, editing flags, highlighters etc…)

· Staff development at Erie 1 BOCES including professional association fees and training on the standard hardware and software noted above.

· BOCES supervisory costs and office support associated with employment at Erie 1 BOCES (ex: out of office coverage, attendance requests, processing payments, monitoring processes/procedures, annual evaluations, etc…).

·Our fee is a per day rate. Our day is 8 hours with a half an hour unpaid break, totaling 7.5 of work time.

After Hours Coverage for Special Events- Our office hours, as contracted with our union, are 8 a.m. to 4 p.m. However, we understand that sometimes emergencies and important events occur. That's why after hours requests may be arranged, preferably at the time of contracting. Should your preferred representative not be available, despite the one month advanced notice, another representative from the communications office could attend in their place.