Hillyard Custodial Management Suite - LitePro

This Web custodial management software will assist your Facilities Director in effectively improving your cleaning program outcomes - saving time, product and money. Facility square footage, floor surfaces types, cleaning patterns, and custodial staff information will be captured in the software.

There are three modules within the base application. Hillyard's massive facility database contains over 500 million cleanable square feet of facility data. The Estimate module mines this data to provide an accurate cost and labor estimate across different levels of cleanliness. The InVision module collects and analyzes your information on current cleaning processes, products and results to identify opportunities and make recommendations on how to lower cost, improve processes and improve results with best practice. The Quality Control Manager module helps to manage, monitor and continuously improve quality, using a variety of onsite inspection evaluation tools, accessed by smart phone, tablet or laptop.

The low cost optional Learning Management tool allows Facilities Directors to assign online professional growth courses or skill set videos to their staff based on evaluation outcomes. Web coursework saves time, minimizes travel cost and provides consistent instruction based on standardized procedures.

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Why Custodial Management Suite - LitePro?

1. Web-based, so no new software or computer equipment to purchase or install

2. Easy to begin, easy to use, accessible from any computer, laptop, or handheld device

3. System is always up to date and available 24-7

4. Fully functional from day one - all buildings, rooms, floors, and staff pre-loaded for your convenience

5. Tools are designed to be simple and easily tailored to your requirements

6. Manages, monitors and improves cleaning program outcomes and custodial safety

7. Provides critical benchmarking and comparison data for your cleaning program; pinpoints deficiencies; offers a Gap Analysis Report

8. Analyzes the impact of large equipment purchases on your bottom line

9. Creates 5-year purchasing plans, reflecting your ROI

10. Offers multiple room inspection templates for use in area, zone or employee evaluations; creates randomized inspections

11. Web Learning Management system helps to grow skill sets and meet regulatory requirements without having to send your staff out of the district

12. Reduces training costs, improves efficiencies and quality of work






Hardware: none

Software: Internet access software and Internet Service Provider
DISTRICT RESPONSIBILITIES:

1. During the implementation, the customer is responsible for providing the WNYRIC with current district data for import into the Custodial Management Suite.

2.The customer is responsible for reviewing imported data and reporting any discrepancies to the WNYRIC for resolution. 

3. Training is required. 

4. If the staff needs additional training, it will be the customer's responsibility to request this training. 

5. District personnel are responsible for the security and integrity of the district's username and password used to log into the Custodial Management Suite.

6. The customer will designate a contact person for communications between the WNYRIC and its customers.
 
7. District is to notify the WNYRIC if the contact person for this service has changed.  
WNYRIC RESPONSIBILITIES:    SLA

1. The WNYRIC will provide a means for purchasing necessary hardware and software to be utilized with this service.

2. WNYRIC will provide 1 day of training each year as part of the Support fee. Additional training may be requested at a per diem rate.

3. RIC staff will be the first line of support after the initial training and data entry is completed.

4. Vendor support will be available for questions involving SED compliance and form completion.

5. Custodial Management Suite application and District databases are hosted at the vendor location on redundant servers. Those servers are backed up nightly onsite. Additional nightly backups are sent to multiple offsite locations, one within New York State and a second site outside of New York State for additional security.

6. Annual local user group meetings.

7. The staff at the RIC maintain strict confidentiality while performing their duties for this service.

The WNYRIC utilizes cost effective best practices determined by research that allows our experienced and trained technical staff to perform robust testing and support of the WNYRIC network in the areas of security, infrastructure, energy management, virtualization strategies, disaster recovery and business continuity. Therefore, we are able to be a district advocate for vendor contract issues and aggressively negotiate contract pricing and performance terms. 

Staff follow best practices in order to provide necessary security as it relates to the most recent student, teacher and principal data security and privacy regulations.

Service Desk can be reached Monday –Friday from 7:00 a.m. –  4:30 p.m. by calling (716) 821-7171, 1-800-872-0780 or by e-mail at servicedesk@e1b.org.  A representative will be available from 4:30 p.m. through 11:00 p.m to assist you with calls regarding emergency situations. During all other hours and holidays, a caller will receive important information regarding coverage.