This service provides for the creation, printing and mailing of the district's 6-day School Budget Notice to every district household showing annual school budget amounts, percentage of increase/decrease, location, date and time of the budget vote, contingency and STAR information. A WNYRIC liaison works with NYSED to determine most current data requirements for mailers.
Districts may print via a third party mailing service, or on their own in-district printer. The full sheet mailers are folded and tabbed. Vendor-printed notices may be drop shipped in bulk to the district for local distribution, or mailed using the RIC postal code. The WNYRIC works consistently with the Buffalo Post Office to secure the lowest bulk mailing rates available at the time of mailing. Mail-by dates for RIC-printed mailers must be at least 6 days in advance of delivery date to allow for printing, handling and mail time.
This service may be used by any New York State school district.
Fee is calculated per form printed. Bulk rate postage will be added at cost if WNYRIC postal code is charged. UPS charges will be added if completed mailers are shipped directly to local post office branches or to district office. Additional fees for third party mailing service, customization of forms or special print shop features will be added to billing.
Districts may choose to add the following at an additional cost:
1. Creation and application of mailing labels from district-supplied electronic file, or pickup and application of district-produced labels.
2. UPS Shipping of sorted mailers to local Post Office branches or directly to district office to use district's postal codes.
Hardware: Internet capable computer; for in-district printing of mailers, a networked printer is needed
Software: Internet software and Internet Service Provider.
Data Backup: Budget Mailer data is backed up each night using Tivoli Storage Manager (TSM). TSM backup data for this node is retained for at least 21 days. The WNYRIC tests restores once per year. Media condition is monitored regularly and media is replaced as needed. Any data that is backed up by the WNYRIC TSM service is backed up to disk (IBM DS storage in server room) using IBM TSM software and then an onsite and offsite tape copy are created. The offsite copy is taken to the WNYRIC storage site at a secure location in Western New York and the onsite is kept in the WNYRIC automated tape library at the service center.
The WNYRIC utilizes cost effective best practices determined by research that allows our experienced and trained technical staff to perform robust testing and support of the WNYRIC network in the areas of security, infrastructure, energy management, virtualization strategies, disaster recovery and business continuity. Therefore, we are able to be a district advocate for vendor contract issues and aggressively negotiate contract pricing and performance terms.
Staff follow best practices in order to provide necessary security as it relates to the most recent student, teacher and principal data security and privacy regulations.
Service Desk can be reached Monday –Friday from 7:00 a.m. – 4:30 p.m. by calling (716) 821-7171, 1-800-872-0780 or by e-mail at email@example.com. A representative will be available from 4:30 p.m. through 11:00 p.m to assist you with calls regarding emergency situations. During all other hours and holidays, a caller will receive important information regarding coverage.
"Staff follow best practices in order to provide necessary security as it relates to the most recent student data security and privacy regulations".
Finance and HR Systems
650.687.30 Budget Mailer Base Service
650.687.36 Budget Mailer Per Diem Training
650.687.55 Budget Mailer Third Party Printing Service
650.687.56 Budget Mailer Postage
Parents Bill of Rights
Credit Page (Images)