TPASS - Visitor Management Service

The TPASS Visitor Management System application was created to provide a secure means for school staff to match children with their parent or guardian when a child was signed out of school. In addition, TPASS includes the ability to perform an on-site sex offender look up from a nationally compiled sex offender database, create visitor badges, report student and staff activity and deliver instant notifications to parents and guardians.





Benefits to electronic visitor tracking include, but are not limited to:

• Seamless data capture – information from approved credentials is more secure and
dependable

• Real-time access – produce up-to-the-minute reports on all visitor and guest activities

• Make visitor registration quick and efficient

• Reduce the potential for fraud or errors






Hardware: Visitor Badge Label Printer and Web Camera

Software: TPASS workstation package with scanner, Internet access software, and Internet

Service Provider

District Housed server Specifications:

1. Windows Server 2008 Standard or Newer
2. 8 GB Memory
3. IIS 7.5 or Newer
4. WCF RIA Services 1.0 SP2 or Newer
5. SQL Server 2008 Express or Newer
6. Web Deploy 3.0 or Newer
7. 30 GB Disk Space (Depends on the size of your District &)

Client Workstation Requirements:

Hardware:

1. 1 gigahertz (GHz) or faster 32-bit (x86) or 64-bit (x64) processor
2. 1 gigabyte (GB) RAM (32-bit) or 2 GB RAM (64-bit) or greater
3. 1 GB available hard disk space (32-bit) or 1 GB (64-bit)
4. DirectX 9 graphics device with WDDM 1.0 or higher driver
5. 3-4 Available USB 2.0 ports depending on TPASS equipment

Software:

1. Windows 7
2. Microsoft .NET Framework 4.0
3. 1 GB available hard disk space (32-bit) or 1 GB (64-bit)
4. Microsoft Silverlight 5.0

Internet connection for server and each client station


District Responsibilities:

1. Purchase necessary hardware and software

2. Provide server maintenance and server upgrades

3. Nightly backup of data

4. Designate a System Administrator for the Application who will be in charge of adding
users, setting up permissions

5. Notify the WNYRIC if the System Administrator has changed

6. District personnel are responsible for the security and integrity of the district’s user name
and password used to log in to the visitor management system

7. If importing data or linking to another database, district is to review for accuracy of data
(The district is working with Linstar/TPASS directly to get the data out of PowerSchool)

8. Maintain district security

9. Data extraction from Student System and load into TPASS

10. Order supplies as needed



WNYRIC Responsibilities / SLA

1. Provide a means for purchasing necessary hardware and software to be utilized with this service.

2. Facilitate the installation of the printer and scanner

3. Install updates to the software as regulations change or enhancements are made at the
agreement with Linstar

4. Assure that RIC staff maintain strict confidentiality while performing their duties for this service.

5. Provide a means for the district to purchase the necessary supply of badges for use with the thermal printers

Training and Support:

1. Phone Support byWNYRIC staff

2. WNYRIC will provide one day of training per year as part of support fee.

3. Additional training days available at a per diem rate

Deliverables:

1. Documentation for implementation and training

2. Annual user Meetings

The WNYRIC utilizes cost effective best practices determined by research that allows
our experienced and trained technical staff to perform robust testing and support of the

WNYRIC network in the areas of security, infrastructure, energy management,
virtualization strategies, disaster recovery and business continuity. Therefore, we are able
to be a district advocate for vendor contract issues and aggressively negotiate contract
pricing and performance terms.

Staff follow best practices in order to provide necessary security as it relates to the most
recent student, teacher and principal data security and privacy regulations.

Service Desk can be reached Monday –Friday from 7:00 a.m. –  4:30 p.m. by calling
(716) 821-7171, 1-800-872-0780 or by e-mail at servicedesk@e1b.org.  A representative
will be available from 4:30 p.m. through 11:00 p.m to assist you with calls regarding
emergency situations. During all other hours and holidays, a caller will receive important
information regarding coverage.