Policy Services
Picture of Women Holding BooksPolicy Services of Erie 1 BOCES works with over 375 school districts across New York State to develop and maintain Board-adopted Policy and Administrative (Regulation) Manuals. 

Our policy coordinators continually research changes in federal and state law and regulations, Commissioner's Regulations and State Education guidance and apply those changes to policies and regulations. We have developed a system of options to allow a district to participate at a level that best meets their needs.


School Districts Across the State
For Our Subscribing Districts

Monthly Policy Updates

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Monthly Administrative Updates

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Quarterly Policy Revisions

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Quarterly Administrative Revisions  What is this?

These are password protected sites for districts that currently participate in our services

For additional questions or to request information about our services, please contact Janell Hallgren, Manager of Policy Services, at 716-821-7084 or jhallgren@e1b.org.
Recent Policy Updates
Website Accessibility - The DOE's Office for Civil Rights (OCR) has been investigating several districts across the country related to website accessibility to ensure that all users—particularly those individuals... Read More...
Wellness - The United States Department of Agriculture (USDA) finalized regulations in July 2016 in an effort to assist school districts in the implementation of local wellness policies, which are required... Read More...
Education of Homeless Children and Youth - School district obligations regarding homeless students have been significantly expanded. The McKinney-Vento Act, the federal law designed to address the unique challenges that homeless children and... Read More...
Graduation - Graduation is an important part of student planning.  To ensure compliance with recent changes in Commissioner's regulations, we revised and updated our graduation policies (#7220 -- Graduation... Read More...
School Safety Plans and Fire and Emergency Drills - Appropriate emergency response planning is imperative in schools particularly in light of the evolving nature of threats to schools in the recent past. Given the importance of protective action,... Read More...
Registration and Professional Development - The state recently finalized the rules for teacher and administrator registration as well as continuing teacher and leader education (CTLE) requirements. Starting July 1, individuals holding a... Read More...
Noncustodial Rights of Parents - School administrators often encounter complicated family issues, such as child custody and the involvement of non-custodial parents in their child's education. While each situation is different, our... Read More...
Carbon Monoxide - New York adopted a rule requiring carbon monoxide detection to be installed in all new and existing school buildings. In general, the rule applies to all buildings that have equipment or systems... Read More...
Surveillance Cameras - In January 2004, our office provided school districts with a policy addressing surveillance cameras in the school district and on school buses as a means to help protect the safety of students and... Read More...
Head Lice - In November 2011, our office provided subscribing districts with a policy addressing head lice. At that time we noted that head lice, while a nuisance, are not associated with any disease and are... Read More...
Probation and Tenure - In June 2015 we revised Policy #6215 -- Probation and Tenure -- to reflect changes enacted as part of the 2015-16 state budget. We provided these amendments to our quarterly subscribers. We made... Read More...
Code of Ethics - One topic that has generated numerous questions over the years is the code of ethics school boards are required to adopt pursuant to Section 806 of the General Municipal Law. In an effort to assist... Read More...
Student Grading Information Systems - In September, we alerted districts to the Comptroller's state-wide audit that targeted access to student grading information systems. Based on that audit and several district requests, we prepared a... Read More...
Administration of Medication and Students with Life-Threatening Health Conditions - New York recently enacted or amended legislation regarding the administration and stocking of certain medications in schools. Specifically, students with asthma, allergies, and diabetes are... Read More...
Student Gender Identity - In mid-July, NYSED issued formal guidance to help districts create a safe and supportive educational environment for transgender and gender nonconforming (GNC) students. Whether in the sports arena... Read More...
Sports and the Athletic Program - Beginning in the fall of 2015, student-athletes who want to participate in a sport above or below their normal grade level will need to meet the requirements of a new standard, the Athletic... Read More...
Instruction for English Language Learners - As school administrators and teaching staff likely know, the State Education Department recently revised Part 154 of the Commissioner's regulations to ensure equal educational opportunities for... Read More...
Data Networks and Security Access - As school administrators and officials are profoundly aware, districts have faced a number of significant challenges in recent years with respect to protecting their district computer systems,... Read More...
Wellness - In 2010, Congress passed the Healthy, Hunger-Free Kids Act (HHFKA), which requires that each school district participating in the National School Lunch Program or the School Breakfast Program... Read More...
Harassment, Bullying, and Discrimination - As you may recall, our office made significant revisions to a number of sample policies involving discrimination and harassment as part of our October/November 2014 Update. At that time, however, we... Read More...
Other News in Policy Services...

Transgender Students

Our office previously noted that the New York State Education Department (SED) issued the "New York State Transgender and Gender Nonconforming Students Guidance Document" in July 2015 to assist educators in accommodating transgender and gender nonconforming students along with steps school districts can take to ensure these children are provided with equal access to the educational environment; this guidance document remains in effect. Recently, on May 13, 2016, the U.S. Departments of Education and Justice jointly issued a new federal guidance document to educators in another concerted effort to assist them in providing transgender students with a safe and inclusive educational environment free from discrimination. This guidance document prohibits discrimination based on a student’s gender identity, including discrimination based on a student’s transgender status. We encourage school district officials to consult this newly issued federal guidance. As a reminder, the Dignity for All Students Act protects students from discrimination on the basis of gender identity.

Information for District Clerks

In order to assist district clerks with frequently asked questions regarding the maintenance of policy manuals, Policy Services has developed two PowerPoints:  one on the numbering and dating of policies, and another on the deletion of policies.  We encourage you to consult these resources if you have any questions or concerns related to the issues they address.

Numbering and Dating Policies

Deleting Policies


NYSED recently published guidance documents to support districts as they implement their APPR plans during the four-year transition (or, moratorium) period. The guidance documents are available on EngageNY. NYSED also anticipates returning to the Board of Regents in February with proposed revisions to the current regulatory language that will align with the guidance documents. Stay tuned for further updates.


Thank you to everyone who attended our Title IX and transgender workshops, either directly at Erie 1 BOCES or via webinar. Please let us know if you have any follow-up questions, feedback, or suggestions for future workshops.


As always, if you have any questions or concerns about your current levels of service, pricing, or participation, please do not hesitate to contact your policy coordinator or Janell Hallgren at (716) 821-7084 or jhallgren@e1b.org.

NYSPHSAA Transgender Guidelines

The New York State Public High School Athletic Association (NYSPHSAA) issued guidelines this summer relating to the participation of transgender and gender nonconforming students in athletics.  We have attached a copy of NYSPHSAA's guidelines here as a reference.

NYSPHSAA Transgender Guidelines July 2015

Teacher Certification

You are probably aware of the new registration requirements for classroom teachers and certain school leaders and teaching assistants passed as part of the 2015-2016 State budget. Starting in school year 2016-2017, these personnel must register with SED every five years and certify that they have completed 100 hours of continuing teacher and leader education during that period. The deadlines for registration will be determined on a rolling basis, and the schedule will be posted on the Office of Teaching Initiatives website, later this year. SED will also establish regulations prescribing the registration process and the required course work later this year. Upon receipt of the SED requirements, we will make any needed changes or additions to policies and regulations.


In late June 2015, the State Department of Health informed SED that the effective date of the new immunization regulations would be September 1, 2015. In addition, we included the administration of immunizing agents against meningococcal disease as part of our recently updated sample Immunization Regulation. The State Senate and State Assembly both passed a bill that would require a vaccination against meningitis that is pending before the Governor. We reasonably anticipate that the bill will be signed into law. It will be effective "immediately" as part of Public Health Law Section 2164.

Questions? Contact:
Photo of Janell Hallgren Janell Hallgren, Manager
(716) 821-7084
 Photo of Patricia "TC" Ferrito Patricia "TC" Ferrito, Coordinator
(716) 821-7612
Photo of Jill Emmons Jill Emmons, Esq.
(716) 821-7553
 Photo of Carol Carlin

Carol Carlin, Coordinator
(716) 821-7428

Photo of Lindsay Menasco
Lindsay Menasco, Esq.
(716) 821-7183
 Photo of Victoria Forcucci Victoria Forcucci, Sr. Clerk Typist
(716) 821-7534

Or visit our staff directory